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Information on the processing of personal data

Beauty Ventures s.r.o. informs you about the method and extent of personal data processing including the extent of your rights as well as other agent’s data, in accordance with Regulation (EU) 2016/679 of European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and the elimination of the Regulation 95/46/ES (hereinafter the “GDPR”).

 

  1. WHO IS THE ADMINISTRATOR OF YOUR PERSONAL DATA

The administrator of your data is company BeautyVentures s.r.o., with registered office in V parku 2308/8, Chodov, 148 00 Prague 4, the Czech Republic, ID: 087 48 781, registered in the Commercial Register maintained by the Municipal Court in Prague, Section C, entry 324462, e-mail: gdpr@abclinic.com (hereinafter the "BeautyVentures").

 

  1. WHAT PERSONAL DATA DO WE PROCESS, IN WHAT EXTENT AND FOR WHAT PURPOSE?

We process only the data to such extent to allow ourselves to provide you our services, to abide by lawfully given duties, and to protect our entitled interests.

We process personal data of our clients, including former clients who have given us consent to further contact them in order to share our offer, collaborating specialists in the field of medicine, and other colleagues and contractors.

2.1 Clients of Beauty Ventures

Clients have the use of information on the processing of personal data, which they shall obtain during the signing of a contract for the provision of medical services.

2.2 Specialists collaborating in the field of medicine

Your personal data may be processed for the following purposes:

  1. a) Processing under the terms of a cooperation agreement

We process the following categories of your personal data to execute the cooperation agreement:

  • identification information such as first name, surname, and date of birth;
  •  contact information including mobile number, e-mail address, and address of the place of residence;
  •  information about the reward, payment information including account number for provision of the negotiated reward;
  •  information about achieved education and other qualifications including CVs and certificates;
  • photographies, promo videos, and other advertising materials;
  • other personal data and documents that may arise as a part of the administration of our contractual relationship.
    We process this data, in particular, to conclude our cooperation agreement, to administrate our relationship, to provide the negotiated reward, and to provide Beauty Venture’s services. Provision and processing of your personal data are necessary to conclude a contract and its further fulfillment in compliance with Article 6 (1)(b) of GDPR.
  1. b) Processing based on legal obligations of Beauty Ventures

Some processing of your personal data is imposed by law. Accounting and tax documents that we use to charge for our services, for example, may also incorporate some personal data. We store these documents only to fulfill obligations imposed by relevant accounting and tax legal regulations for the period determined by these regulations.

This processing is necessary for the fulfillment of legal obligations of Beauty Ventures in compliance with Article 6 (1)(c) of GDPR.

  1. c) Processing based on entitled interests

We process some personal data for the purpose of our entitled interests, for the defense of legal claims, and the purpose of protection of our property. Especially your identification data, data concerning the provided service, and data concerning the administration of the contract or other personal data necessary for the purposes written above.

This processing is based on our legal interest in compliance with Article 6 (1)(f) of GDPR.

2.3 Other collaborators of Beauty Ventures

Your personal data may be processed for the following purposes:

  1. a) Processing under the terms of a cooperation agreement

We process the following categories of your personal data to execute the cooperation agreement:

  • identification information such as first name, surname, and date of birth;
    • contact information including mobile number, e-mail address, and address of the place of residence;
    • information about the reward, payment information including account number for provision of the negotiated reward;
    • other personal data and documents that may arise as a part of the administration of our contractual relationship.
    We process this data, in particular, to conclude our cooperation agreement, to administrate our relationship, to provide the negotiated reward, and further to ensure the related communication.

Provision and processing of your personal data are necessary to conclude a contract and its further fulfillment in compliance with Article 6 (1)(b) of GDPR.

  1. b) Processing based on legal obligations of Beauty Ventures

Some processing of your personal data is imposed by law. Accounting and tax documents that we use to charge for our services, for example, may also incorporate some personal data. We store these documents only to fulfill obligations imposed by relevant accounting and tax legal regulations for the period determined by these regulations.

This processing is necessary for the fulfillment of legal obligations of Beauty Ventures in compliance with Article 6 (1)(c) of GDPR.

  1. c) Processing based on entitled interests

We process some personal data for the purpose of our entitled interests for the defense of legal claims and the purpose of protection of our property. Especially your identification data, data concerning the provided service, and data concerning the administration of the contract or other personal data necessary for the purposes written above.

This processing is based on our legal interest in compliance with Article 6 (1)(f) of GDPR.

2.4 Job applicants

In case you show interest in cooperation with us, we process the personal data you provide for us in order to assess the suitability of your experience for the given position. These are mainly information about your expertise including your CV, report cards copies, and our notes. We further process your personal data for the purpose of communication, including the potential scheduling of a meeting.
This processing is based on our entitled interest in compliance with Article 6 (1)(f) of GDPR and is further necessary for our pre-contractual dealing in compliance with Article 6 (1)(b) of GDPR.
Personal data of the applicants may be processed after the termination of the open competition for the purpose of another job offer only if the applicant grants his consent in compliance with Article 6 (1)(a) of GDPR.

2.5 Website visitors

We use cookie files in order to improve the visual and functional aspects of our website and to adjust our website to your needs. You shall find more detailed information about cookie files including the legal basis of the processing of your personal data that we acquire by cookie files, at our website, section Principles of the use of cookie files.

In case you order a consultation by means of our website, we process your name, surname, telephone number, e-mail, and the content of your message. Provision and processing of your personal data are necessary for our pre-contractual dealing in compliance with Article 6 (1)(b) of GDPR.

2.6 Persons interested in a subscription to our business information

Your personal data, your contact information, and data about your interests in particular (including prospective interest in our services) are processed for the purpose of our marketing campaigns, such as sending individual offers of our services if you have given your consent with such sending through our website, for example. You can always refuse further sending of business information by means of our e-mail address (see below) or by means described in the marketing e-mail message.

Personal data processing for the purpose of direct marketing is based on consent in compliance with Article 6 (1)(a) of GDPR.

2.7 Visitors to the Beauty Ventures‘ premises

There are surveillance camera systems with persons‘ records preservation installed in the premises of Beauty Ventures to ensure the safety of persons and property. The purpose of camera records is to protect the property of Beauty Ventures company, their clients, employees, external contractors, and other persons. This processing is based on our entitled interest in compliance with Article 6 (1)(f) of GDPR.

 

  1. IS AUTOMATIC PROCESSING OF YOUR DATA UNDERWAY?

Personal data that we are authorized to use, will not be used for decision-making based on pure automatic processing or profiling.

 

  1. WHO DO WE SHARE YOUR PERSONAL DATA WITH?

We may share your personal data with some credible third parties who also provide an adequate and credible guarantee of securing the protection of your personal data. Primarily these third parties are:

(a) experts in fields of health and beauty care, including health care providers;

(b) our consultants in fields of marketing and public relations;

(c) our professional consultants, auditors, and accountants;

(d) suppliers providing specific support services, such as textual matter processing, translation, duplicating, re-examination of documents, telephone and internet connection, et cetera;

(e) IT service providers.

Your personal data may further be, under specific conditions, made accessible to government authorities, law courts,  administrative authorities, et cetera (under execution of their legal power), or we may directly provide your personal data to other subjects within the extent stated by a specific law.

  • Personal data may be transferred for processing within the European Union, or more precisely within the European Economic Area (for example to our suppliers located in other countries of EEA). Transfer of personal data into countries outside the European Union, or more precisely outside the European Economic Area, does not happen.

 

  1. IN WHAT WAY DO WE SECURE PROTECTION OF YOUR PERSONAL DATA?

We employ the necessary actions to safely store data in electronic or physical form and to prevent unauthorized access, changes, or publishing of the data. Our data security is supported by numerous security standards, processes, and methods. We store the data within storage space with limited access or in an internet database requiring registration information and password. We demand that the providers of our data repositories meet the necessary standards of industrial security. All our partners, employees, and service providers, who have access to personal data, are subordinated to the obligation to keep the information confidential.

 

  1. FOR HOW LONG DO WE STORE YOUR PERSONAL DATA?
  • We store personal data only for the period necessary to fulfill the given purpose. To provide our services, we store your personal data only for the duration period of the contract, only for the necessary period required by legal regulations after the termination of the contractual relationship (in particular the period required by tax regulations or legal regulations on health care provision), or for the period of our entitled interest. In case of a job application, we process your personal data only until the termination of open competition, or further for purpose of fulfilling of our legal obligations and for the purpose of an employment contract for successful candidates. As for processing based on consent, we process your personal data only for the period necessary for the given purpose, but not longer than until its cancellation. As for receiving business information, you grant your consent for the period of duration of our contractual relationship and further for 5 years since its cancellation, or until withdrawal.

Camera records are stored only for the period necessary to reveal a specific illegal act (theft or unauthorized entry into the BeautyVentures‘ premises in particular).

  1. WHAT RIGHTS DO YOU HAVE REGARDING THE PROCESSING OF YOUR PERSONAL DATA?

You have the right to demand access to your personal data, its rectification or erasure, or restriction of its processing, and also the GDPR right to data portability. Further use of these rights is based on relevant legal regulations (Articles 15 to 21 of GDPR in particular). However, all these rights are not guaranteed within every partial processing (within every individual purpose stated in article 1 above).

You have the following rights concerning your personal data we process:

(a) The right of access to the data: You have the right to ask whether we process your personal data. If so, you may demand access to this data. Furthermore, you have the right of access to the information regarding the purpose and time of your data processing, which data we have access to, and who has access to these data. Nonetheless, the right of access may be restricted concerning other natural person interests.

(b) The right to rectification: Based on your demand, we are obliged to rectify inaccurate personal information or complete any incomplete personal data.

(c) The right to erasure (The right to be forgotten): Within the conditions stated in GDPR, based on your demand, we are obliged to erase your data in case this data is not necessary anymore to reach the purpose for which it has been collected, in case you have used objections to further processing of your data, or if the data has been processed in breach of the law.

(d) The right to restrict processing: Within the conditions stated in GDPR (in case the correctness of the personal data is questioned, or the personal data is illegally processed, for example), based on your demand, we are obliged to restrict the processing of certain personal data concerning you. In such an event, we are allowed to use this data only for specific limited reasons as stated in GDPR, or other legal regulations.

(e) The right to data portability: Within the conditions stated in GDPR and to the extent of our technical possibilities, you have the right to request your personal data that we have access to, in structured, commonly used, and machine legible format, and to send this data to another entity.

(f) The right to object: If the legal requirements are met (see Article 21 of GDPR), you have the right to object to the processing of your data if it is processed for the purpose of our entitled interests or other person’s entitled interests.

In case you are not satisfied with how we process your personal data, you have also the right to file a complaint to a corresponding authority. In the Czech Republic, this authority is the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Prague 7, tel. number: 234 665 111, e-mail: posta@uoou.cz, www: https://www.uoou.cz

  1. HOW CAN YOU CONTACT US?
    You may apply your rights, and tell us your questions or remarks by means of e-mail address gdpr@abclinic.com, or in written form using our correspondence address: Beauty Ventures V parku 2308/8, Chodov, 148 00 Prague 4, the Czech Republic.

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Last update: August 14, 2020

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